Privacy policy

The German version of this page is the binding one. This statement describes which personal data the ADAN Empower platform processes, why, and what rights you have.

Controller

ADAN e.V. (Afro Deutsches Akademiker Netzwerk e.V.)
Berger Straße 69
60316 Frankfurt am Main, Germany
kontakt@ada-netzwerk.com

What data we process and why

• Account: name, email address, password (hashed only), language and role, to run your account (Art. 6(1)(b) GDPR).
• Entry questionnaire: your answers, for example on your degree, languages, needs and experience of discrimination. They produce a suggested path through the modules. Where answers concern special categories of personal data, we process them only with your explicit consent (Art. 9(2)(a) GDPR).
• Documents: your CV and other documents, if you choose to upload them. They are not publicly accessible on the server.
• Appointments: location, format and time of your conversations with your Hub-Manager.
• Case file: what your Hub-Manager records about your plan and your conversations.
• Courses: learning progress, self-check results, worksheet answers and your notes.
• Mentoring: mentors' profiles and details, as well as suggestions, meetings and check-ins. Your data goes to a mentor only with your consent.
• Use and security: logins, last seen and key steps, for example who opened a case file, to detect misuse and manage the locations (Art. 6(1)(f) GDPR). This also includes technical access data such as your IP address when a page is requested.

No purely automated decision

The module suggestion from the questionnaire is not binding. Your Hub-Manager reviews it with you in the orientation conversation and records the decision. All modules stay open to you.

Who sees the data

Within the platform, your data is seen only by the people who need it for their task: your Hub-Manager, mentoring management and ADAN's administration, each within their role.

We use these service providers:

• InnoApps Agentur GmbH, Frankfurt am Main: development and operation of the platform.
• Hetzner Online GmbH, Germany: hosting.
• Cal.com: appointment booking. Your name, email address and the appointment are transmitted.
• Resend: sending the platform's emails. Your email address is transmitted.
• Google: only if you sign in with your Google account.

Cal.com and Resend may process data in the USA. Data is transferred only on the basis of the safeguards provided for in Art. 44 et seq. GDPR.

No data is currently passed to the academic evaluation partner.

Videos

Embedded YouTube or Vimeo videos load only when you click them. Only then is data sent to that provider.

Cookies

The platform sets only technically necessary cookies. There are no tracking or marketing cookies. See the cookie settings for more.

Retention

We keep your data only as long as the purpose requires. You can delete your account yourself at any time. This also removes your documents and dependent data, unless a legal duty prevents it.

These periods apply to deletion over time. Automatic deletion is currently being introduced:

• CV and other documents, questionnaire answers, notes and conversation summaries: 6 months after the case closes.
• Account and case file: 24 months after the case closes.
• Rejected mentor application: 6 months after the rejection.
• Unconfirmed account: 30 days after registration.
• Activity log: 12 months after the event.
• Proof of a guest's cookie choice: 3 years.

Your rights

You have the right of access (Art. 15), rectification (Art. 16), erasure (Art. 17), restriction (Art. 18), data portability (Art. 20) and objection (Art. 21 GDPR).

You can withdraw consent at any time, with effect for the future, in your account under "Your consents". You can export your data in your settings.

You may also complain to a supervisory authority, for example the one responsible for us: the Hessian Commissioner for Data Protection and Freedom of Information, Wiesbaden.

Changes

We update this statement when the platform or the law changes.